SPAA facilitates the university’s space request and allocation process, maintains an accurate space inventory for internal and external reporting purposes, and provides analyses and information that support the instructional, research, and administrative space needs of the university and its respective colleges and divisions. SPAA works closely with UCF Facilities Planning and Construction and the Registrar's Office.
The SPAA office serves as liaison for space needs between the university’s Academic Affairs Division—which in an overall sense is responsible for matters regarding instruction and research, encompassing colleges and other academic units as well as the vice presidential divisions of Student Development and Enrollment Services (SDES), Research and Commercialization (R&C), and Medical Affairs; e.g., the College of Medicine. These account for well over half the space needs of the university—including classrooms and teaching labs, research labs, faculty and staff offices, auditoriums and performance spaces, and so on.
Both for these and other, more purely administrative divisions, SPAA’s official responsibility is to maintain detailed awareness of all university spaces and their assignments, both those for instruction and research and otherwise; keep current and accurate records regarding UCF’s overall space inventory, as required by the Board of Governors of the State University System (SUS); represent the university on SUS teams for regularly scheduled visits to campuses throughout the system for inventory validations and space needs assessments, and so on.
In addition to such system-wide responsibilities, SPAA works closely with UCF’s Facilities Planning (FP) group of the Administration and Finance division to oversee space projects at the university, as regards requesting, planning, constructing, maintaining and, where necessary, upgrading the university’s physical facilities, especially buildings.